HCL Technical Services
There are three booktrucks adjacent to each of the language divisions. The following document outlines what material should be placed on each truck and provides information for charging items to the appropriate pseudopatron for accurate tracking.
End Processing TruckAll items should be fully cataloged and barcoded (consult Conservation Guidelines on Placement of Barcode Labels for additional information).
- All Paperbacks and Hardcovers going to the Widener stacks.
- Hardcover books going to HD (including new transfers from Widener), and all items needing special attention regardless of destination.
- Non-book materials.
Items needing special attention should be annotated on a canary Binding/Shelf Preparation flag; examples of these include:
- Anything needing conservation treatment, e.g. brittle paper, damaged bindings, pages to insert, errata slips, pockets, items with insect damage or mold, etc.
- Books with supplementary mixed media included, e.g. CDs, floppy diskettes, etc.
- Paperbacks needing pages trimmed, i.e. unopened leaves
- Rush binding requests (annotated on a pink Notify slip)
- TS reference collection materials (with call number annotation on a TS Ref slip)
Use the Binding and Shelf Prep pseudopatrons distributed by the Binding Librarian to:
- Charge Widener stacks paperbacks to"Binding Preparation"
- Charge all hardcovers, both Widener stacks and HD, to "Shelf Preparation" for plating and/or tagging
Non-book materials do NOT need to be charged to a pseudopatron. The staff in End Processing will charge this material to the appropriate internal workflow should treatment be needed.
Contact your Division Head if you need the list of Binding and Shelf Prep pseudopatrons.
"Paperbacks for HD" Truck
- ONLY fully cataloged paperbacks for HD that do not need conservation treatment* should be placed on this truck.
- All items should be barcoded for HD on the upper left corner of the cover (consult Conservation Guidelines on Placement of Barcode Labels for additional information)
- Items that are delicate* or overly flimsy should be placed
in an acid-free envelope and double-barcoded:
- one copy of the barcode on the upper left corner of the piece; and
- the other on the upper left corner of the envelope
- Do not charge these items to a pseudopatron!
*If you are unsure if conservation treatment is needed, charge the item to Shelf Prep and place it on the End Processing truck instead. The Binding Librarian will make a judgment and provide you with feedback if necessary.
Materials Management Truck
This truck is used exclusively for uncataloged material going to the Cataloging Stacks for storage:
- Materials should be placed on the truck associated with the
division responsible for the cataloging.
- Forward all material to the appropriate cataloging unit before sending to the Cataloging Stacks.
- An Aleph Arrival Slip or Catalog record printout with the system number barcode should be enclosed.
- To facilitate prompt shelving, the system number barcode and its numerical equivalent should be visible above the front cover of the book.
- Any other paperwork, such as authority records or flags, should be placed behind or nested inside the printout -- easy access to the system number is crucial for collection management in the Cataloging Stacks.
- Do not enclose other Aleph or old HULPR records unless they are absolutely necessary. We want to minimize any confusion about what number is the appropriate shelving number.
Materials that should NOT be placed on this truck include:
- added volumes to cataloged titles;
- serial analytics for classed together series;
- priority cataloging, such as reference works wanted for the Loker Reading Room.
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