•Eligibility:

All materials with publication dates that predate the records in the National Resource file, the Aleph HVD02 library may be considered for Baseline cataloging. Judgment may be used in giving fuller cataloging to these materials when appropriate.

Materials in this date range that have been flagged for the Widener Stacks may be sent to HD if baseline cataloging is appropriate.

Current receipts are also eligible for baseline cataloging if they are considered to be of limited research value. The following is a list of categories which might be considered eligible for baseline cataloging. The list is not exhaustive and baseline cataloging is not required for these categories.

• Belles lettres
• Local history (when judged to be of limited research value)
• Occasional publications
• Astrology, occult sciences, etc.
• Humor
• Translations from English into other languages
• "Coffee table books" (when judged to be of limited research value)
• Self-help
• Inspirational, devotional, etc.
• Sports
• Weapons
• Textbooks
• Vanity press books
• Corporate history

•Research for Headings:

The amount of research done to establish headings such as geographic names should be kept to a minimum. If a form cannot be determined, base the heading on the form used in the piece in hand.

•Required elements in a bibliographic record for baseline cataloging:

Fixed fields:

ENCL: 7
PDTYP
PDT1
PDT2
CNTRY
LANG
REPROD
FICT
MODREC: blank

007    yes
010    Retain if present
020    yes
041    no
043    yes
1xx    yes (use judgment in assigning
130s, but must be assigned if title of piece conflicts with existing cross reference)
240    use judgment, but must be assigned if title conflicts with existing cross reference
245    yes |b and |c may be truncated
246    yes
250    yes
255    no
260    yes in full
300    yes in full
4xx    yes in full
500    Three types of 500 notes are required: Source of title, justification for added entries, nature of item if not clear from rest of description. Use judgment in assigning other 500 notes.
502    yes
504    yes
505    required for works-in-parts
546    no
6xx    see below
7xx    if there is 1xx on record, do not trace editors. If there is no 1xx, trace one author or one editor. If there is no 1xx and multiple authors and editors, trace first author. Trace the honoree of a festschrift. Supply a 710 only if there is no other 1xx or 7xx access or if the work is being classified for the Documents Division. Supply 711s.
730    use judgment
740    use judgment
8xx    yes

•Subject headings:

At least one subject heading will be assigned to baseline cataloging records when appropriate. More than one subject heading may be assigned in cases where two or more topics are treated equally, subject heading pairs are called for (e.g. foreign relations between two countries), etc.

In addition to materials to which subject headings are not currently assigned, such as most fiction, a list of suggestions of other materials for which subject headings will not be required will be distributed. Some suggestions for this list were:

• humor,
• speeches on general topics,
• ancient and modern classics (e.g. Plato, Adam Smith).

653s may be used to give an English translation for foreign terms that are not easily represented by a subject heading. Also, as is our normal policy, 653s may be assigned in addition to 6XXs.

In many cases, a general subject heading may be assigned where ideally a more specific heading would be given, such as:

• Tanks (Military science)--Germany    instead of setting up the name of a specific tank;    or
• United States. Army    instead of the name of a specific regiment.

However, overly broad headings such as Philosophy, Economics, etc. should be avoided if a more specific heading can be supplied.

•Classification & Holdings Records:

In general, no classification numbers will be assigned to baseline cataloging records. Catalogers will exercise judgment and assign classification numbers when appropriate:

Some categories are to be considered exceptions and given either full classification numbers or base numbers. This would apply to belles lettres, except juvenile literature, and local histories. Although the usual practice should be to give base classification numbers to belles lettres and local history, they could be omitted in cases where the proper classification number was unclear or could be very difficult to and time-consuming to establish.

Bibliographic records created using baseline cataloging standards should be flagged for tape out to OCLC using the XPR field in the holdings record.

An H09 field ($$k HDIBLC) is no longer required.

•Recording Statistics

For purposes of departmental cataloging statistics, record Baseline Cataloging in the "Full/Original" cateogry.