Cataloging Backlog Reduction Project

During the 2005 fiscal year, a cataloging backlog reduction project was completed within HCL Technical Services. Materials eligible for the project had been awaiting cataloging for one year or more. Nearly 100,000 titles were processed by both permanent staff and temporary staff hired for the project.

The following training documents and work aids were developed to document the project and to serve as a reference tool for project staff. Documents that have broader application within HCL Technical Services have also been linked within the Departmental Policies and Procedures. If staff have questions about the appropriateness of a particular document for use in their unit, please contact the unit supervisor.

Aleph
	Editing a Bibliographic Record, and Creating a Holdings and Item Record in Aleph (M. Brantigan-Stowell -- August 2004) This document provides a basic overview of features and functionality associated with the Aleph Cataloging Module and steps through a sample cataloging procedure (book for HD).
	Searching for the Author/title 1xx/240 Authority Record (D. Boone -- August 2004) This document describes how to search in HVD10 for the 1xx authority record that corresponds to the 240 uniform title that appears on a bibliographic record in HVD01.
	Searching for the Bibliographic Record Prior to Copy Cataloging (D. Boone -- July 2004) These instructions show a few different ways to perform a search for a bibliographic record in Aleph prior to copy cataloging.

Cataloging
	Call Number Format on Books for Widener Stacks (C. Jones -- July 2004) General guidelines on the formatting of written call numbers for Widener Stacks books
	Copy Cataloging -- DLC/PCC (August 2004) General copy cataloging guidelines for the HCL TS backlog project using agreed-upon local standards and practices; assumes a familiarity with Aleph and the MARC format.
	Copy Cataloging Checklist for Bibliographic Records (August 2004) Quick reference guide to mandatory fields to verify or update when copy cataloging
	MARC fields -- Local Practice (August 2004) Brief explanations and HCL TS local practice for the individual MARC tags of a bibliographic record
	Monograph Series (D. Viscuglia -- October 2004) Guidelines for numbered and unnumbered series including brief definitions and HCL TS local practice for 4xx/8xx fields and series authority records
	New Edition vs. Copy (D. Viscuglia -- July 2004) Guidelines to follow when trying to determine whether the book-in-hand is a new edition of a previously published work or a copy to be added to an existing bibliographic record
	Upgrading Library of Congress Cataloging in Publication Records (E. Eggleston -- August 2004) Guidelines for evaluating and editing CIP records before final cataloging