Using Write-N-Cite
Write-N-Cite is a utility that allows users to run an abbreviated version
of RefWorks in MS Word. With Write-N-Cite, you can cite
references in a manuscript with the click of a button. Write-N-Cite
can be set to Always on top so
that it stays in place as you are typing your manuscript and generating
your bibliography. The utility installs a Write-N-Cite button on your
desktop as well as an Add-in to your Word toolbar and a menu option
in MS Word, under Tools for launching Write-N-Cite.
Harvard users can download Write-N-Cite for Windows and Mac from here.
Windows Vista Users: While Word 2007 is "fully compatible" with EndNote X and X1, Windows Vista is only compatible with EndNote X1. With Windows Vista, you need to use Write N Cite III beta. Write N Cite II is not compatible with Vista or Word 2007 machines. For more information on Write N Cite III please follow this link, , then you may download Write N Cite III here. A workaround for the Vista WnC problem is to save your docs (when you first create them) as Word 2003 docs. This evidently tricks Vista into working with the non-beta version of Wnc.
Getting Started
After you have downloaded and installed the Write-N-Cite utility,
launch Write-N-Cite from within Word by clicking the toolbar button
(Windows users only) or by selecting Write-N-Cite from the Tools menu. You can also launch the program from the Write-N-Cite icon
on your desktop or by clicking the Start menu and selecting RefWorks from All Programs. If you launch the program from the desktop icon,
it automatically opens a copy of Word.
Mac Users: In addition to the standard Macintosh menus, there is a Word menu in Write-N-Cite which lists open Word documents. This is a convenience which allows you to activate Word or select a document to bring forward.
Even if you are already logged into RefWorks, you will need to input Harvard's Group Code prior to your personal Login name and Password. Please consult the e-mail you received when you subscribed to RefWorks or contact our support team for the Group Code.
Click the box next to Always on Top to keep Write-N-Cite on top of all other programs including Word. Also, notice that the name of the Word document that is active in RefWorks is written next to MS Word Status.
Write-N-Cite provides only the essential items to allow more viewing area for your references. You can use the Search RefWorks feature and author hyperlinks to search through references. From the View menu you can select to view All references or view by Folder; you cannot create or edit folders. You can also sort the reference list by selecting a sort option from the Sort by list. To see the full reference, click the View link button. You can also modify citations using the Citation Editor (Windows users only).
Note:
You may have the full version of RefWorks open at the same time you
have Write-N-Cite open. If you make edits in RefWorks be sure to refresh
Write-N-Cite (which you can do by changing the view) to reflect the edits.
Citing References
1. From your Word Processor, click the insertion point (the point where you want the reference inserted).
2. Switch to Write-N-Cite and click the Cite link next to the correct reference. The option to edit then appears (see "Edit Citations" instructions below). Write-N-Cite automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Citation Placeholder and it is what RefWorks reads when formatting your paper. It is not what your final citation will look like.
3. If you want to modify or remove information that will appear in the formatted citation, click on the Edit Citation link in the upper right-hand corner of the Write-N-Cite window (Note: only Windows users have this option -- Mac users can modify citation placeholders by using In-Text Switches).
4. To cite a second reference in the same location, click the Cite link for the second reference. The reference information is automatically inserted in the same set of curly brackets.
About Editing Citations
Some Output Styles require that a specific page be included in an in-text citation. Others require that the author name be left out of the citation if the name is included in the text. RefWorks cannot determine a specific page number for a reference or know when an author name is in the text. You can, however, manually instruct the program to exclude or include certain items in the citation through the use of in-text switches. Click here for information on using switches in your in-text citation or footnote.
Creating a Bibliography
1. Click Bibliography to generate the formatted paper.
2. Select the correct Output Style and select Create Bibliography.
You do not need to select the file since Write-N-Cite is already linked to the current document. The program creates the formatted paper as a new document with the document name preceded by the word "Final". For example, a document named Test.doc would be formatted with the name Final-Text.doc. Remember, if you need to make edits to the document, be sure to edit the original document and re-create the formatted document by running the bibliography process again. You may need to save your document again after making any changes.
Manually Inserting Citations in a Paper
1. Select the spot in your paper where you want to insert citations.
2. Enter an in-text citation by using two open curly brackets {{ followed by a reference ID number followed by two close curly brackets }}. For example:
{{34}} for Ref ID number 34.
3. For multiple citations in the same location, separate the Ref ID numbers with semicolons:
{{34;45;23}} The first Ref ID number must immediately follow the {{ for it to be located.
Citations may also include additional information such as Author last name. This information is removed when the paper is processed. For example:
{{34 Adams 2001;45 Jones;54 Smiths observations}}
Adding a Citation to a Footnote or EndNote
Footnotes are placed at the bottom of the page on which the reference appears. EndNotes are similar to footnotes but instead of being added to the bottom of each page they are grouped together at the end of the document.
RefWorks does not actually create the endnote or footnote in the document, but is used to insert and format the citations. You create an endnote or footnote using your word processor.
To insert a citation in a footnote:
1. Create the footnote from within your word processor. In Word 2000, choose Footnote from the Insert menu. From the Footnote and EndNote dialog box, set the appropriate options.
If you are using a different version of Word, see your word processor documentation for assistance.
2. Insert the RefWorks RefID number in the footnote using double curly brackets. When you create the bibliography, RefWorks inserts the reference into the footnote in the correct format. If appropriate for the Output Format, you can also create a bibliography at the end of the paper, in addition to the footnotes.
Citation Switch for FootnotesSome Output Styles require that a specific page be included in a footnote, overriding the page numbers you have in your database. You can manually instruct the program to include or override page numbers in the footnote through the use of a switch.
The /s switch is an override for the page numbers stored in the database record. By applying this switch you can cite specific page numbers in a generated footnote or endnote. For example, a footnote citation would look like {{1 Smith /s43}}. The footnote will include the page number 43 instead of the page number(s) in the reference itself.
Note: The /s switch can ONLY be used in a footnote and can ONLY be used with an output style that has page numbers required in the footnote.