Imaging Services

Imaging Services
Widener Library
Ground Floor, Room G-81
Tel: 617-495-3995
Fax: 617-495-0403

10 am–2 pm, M–F
Imaging Services Staff Directory

Collections Reformatting Services for Harvard Libraries

Imaging Services offers a broad range of collections reformatting services designed to protect endangered library materials and to extend scholarly access to Harvard's collections beyond the University.

Harvard libraries considering reformatting projects should complete the Collections Reformatting Inquiry form to initiate the process of receiving planning assistance and cost estimates. Following submission of the form, the library will be contacted by an adviser from Imaging Services, or when appropriate, the Weissman Preservation Center.

Additional information and a sample of materials may be requested for developing project specifications and pricing. Pricing for reformatting is project specific. Fees are designed to recover projected staff and equipment costs.

See project service categories for default pricing.

Reformatting project work undertaken by Imaging Services is subject to approval by the Harvard College Library Collections Reformatting Review Committee (CRRC). Projects are reviewed monthly by the CRRC.

Inquiries for the reproductions of items for library patrons or for other library uses, such as preservation copies or exhibitions, should be submitted using the Imaging Services Order Inquiry Form for Harvard Library Staff.

Return to Top

Reproduction Services for Library Patrons

Imaging Services, located in Widener Library, offers a range of duplication services including scanning, digital photography and printing. See the price lists below for details.

Self-service photocopiers and scanners are located throughout the libraries. See Copiers/Scanners for details.

Requests for reproductions of HCL materials may be submitted via the Imaging Services order inquiry forms. Requests may also be issued directly to the HCL Library that holds the materials of interest. Please note that requests for reproductions of non-circulating or fragile materials will be considered on a case-by-case basis by the appropriate collection manager or curator.

Users who wish to include a copy (in any format) obtained from materials held by the Harvard College Library in a publication, Web page or other electronic medium, film, exhibit, etc., must first obtain permission from the holding library. Permissons requests for HCL materials may also be submitted via the Imaging Services order inquiry forms.

Reproductions of Harvard College Library materials are subject to Licensing and Copyright restrictions.

Return to Top

Digital Imaging and Photography Services Price List for Library Patrons

Digital Capture

Product Size of Original Scan Area Loose Materials (per image) Bound Materials (per image)
Standard Digital Photography
High quality digital images, batch processed to match typical originals. Service is suitable for materials in stable condition; bound materials must open 180 degrees. Service is only available for entire work(s) or complete volume(s) where the emphasis is on legible content. Capture resolution 300 dpi.  Online delivery via Harvard Library systems. For examples, see Loose manuscript, or Bound volume.
Images posted to Harvard Library systems within 12 working days. Large orders may require additional time. Please call for estimate. Alternate pricing may apply to some materials.
up to 11"x 17" $1 $1
up to 15" x 20" N/A $1
For larger materials see “Studio Digital Photography” services listed below.
Studio Digital Photography
Highest quality digital images, matched to originals in color and tone. Service is suitable for the most fragile, rare, and complex materials, and/or in cases where close fidelity to the original is desired. Service can be customized and adapted for specific needs and requirements. See default capture resolutions.
Job pricing is determined by volume and complexity, see custom pricing examples. Additional charges may apply for special handling, set-up, and lighting. Delivery options for studio photography.
up to 15" x 21"
$8 - $20
$8 - $30
16" x 22" to
35" x 47"
$15 - $35 $15 - $45
larger than
35" x 47"
call for estimate call for estimate
Custom Services
Fine art reproduction, photography of three-dimensional objects, on location photography, and specialized image processing including retouching, compositing/stitching of multiple exposures, etc.
Priced by day, half-day, or hourly in 15 min. increments. Please call for quote.
Scan from Transmissive Materials
Highest quality digital images from modern and vintage negatives and transparencies, including glass negatives and lantern slides. Volume discount available for 10 or more items. Capture resolution determined by source.
35 mm slide or negative $25

medium or large format negative/transparency $35
glass negative or lantern slide $45
Image Retrieval from Harvard's digital repository $20 for 1-10 images

Digital Prints

Prints created from existing digital image files. The print process uses pigment-based inks on archival luster and smooth rag surfaced papers.

Product First Print 2–10 Prints
(from same digital image)
Over 10 Prints
(from same digital image)
8" x 10"
Ink Jet Print
$25 $12.50 each call for estimate
11" x 14"
Ink Jet Print
$35 $20 each call for estimate
16" x 20"
Ink Jet Print
$65 $50 each call for estimate
20" x 24"
Ink Jet Print
$85 $75 each $75 each
20" x 30"
Ink Jet Print
$105 $95 each $95 each
Custom Sized Ink Jet Print
call for estimate call for estimate call for estimate
8 1/2" x 11"
Color Laser Print
$3.00 each $2.00 each $1.00 each

11" x 17" Color Laser Print

$4.00 each $3.00 each $2.00 each
(Ink Jet Only)
Print color will be adjusted to obtain the best reasonable match to the original. For 16" x 20" and larger prints, and for more exacting color matching, an 8" x 10" approval proof print is recommended. Up to two approval prints are available for $12.50 ea.

Delivery Options for Studio Photography and Printing

Standard turnaround time is within 12 business days. For large orders (11 items or more) please call for estimated delivery schedule.

Rush Charges

5-Business-Day Rush add 50% surcharge
2-Business-Day Rush add 100% surcharge
24-Hour Rush add 200% surcharge

Shipping, Handling, and Electronic Delivery

Domestic Shipments $13 per order FedEx 2nd Day
International $25 per order FedEx Intl. Del.
Electronic Delivery $10 for up to 15 files  

Note: Large or heavier-weight orders may require additional shipping charges. Customers may supply their FedEx number for direct billing. Note: A high-speed network connection is necessary for downloading large files. Files will be deleted from server after 30 days following e-mail notification of posting.

Return to Top

Paper and Microfilm Reproduction

Paper Reproductions
Standard turnaround time: within 15 business days. Large orders (1,000 or more) call for scheduling
Paper Prints from
Bound Materials—B&W
per page, original materials up to 15” x 20” $.60
Standard turnaround for microfilm orders is 4 to 6 weeks.
Duplicate 35 mm Microfilm
(negative or postitive)
per reel, including reel and box $80
Duplicate Fiche from Existing Fiche
(per sheet)
per fiche sheet $15
Microforms Digitization
(minimum charge of $150 applies)
microfiche: full sheet scanning
35 mm roll microfilm: full reel scanning
call for estimate

Return to Top

Refund Policy

Correcting Errors

In cases where Imaging Services fails to provide the patron with the products specified in the original order, Imaging Services will re-fill the order at no charge, provided that Imaging Services is notified within 90 days of having delivered the order. Correcting these errors requires a review of the originally delivered items, and the patron will be required to return these to Imaging Services prior to re-filling the order. Any rush charges assessed on the original will be fully refunded.

Full Refunds

In the rare cases where payment for services has been accepted and Imaging Services is not capable of providing some or all of the requested services, Imaging Services will refund the full value of any un-fulfilled service item.

Partial Refunds

Orders may not be canceled after order processing has begun, but the patron may request a partial refund for any items that have not yet been worked on. A $15 minimum cancellation fee will be applied to all canceled orders.

Refund Methods

Original Payment Method Refund Payment Method
Cash, Personal Check, Money Order Check
Credit Card
  1. (with credit card, at Imaging Services office)
    Credit Card account
  2. (without original credit card)

Return to Top

Default Capture Resolutions/File Sizes, Studio Photography

Original Size (inches) Capture Resolution DPI (default range) File Size in MB (average) Pixels in Long Dimension (maximum)
2 x 3 600 9 1500
4 x 5 600 18 3000
5 x 7 450 18 3000
8 x 10 300 18 3000
11 x 14 220300 40 4200
12 x 18 220300 56 5400
16 x 20 250300 80 6000
20 x 24 200300 124 7200
30 x 40 200260 200 10400

For digital capture that is greater than the default resolution, add 50% to the listed price.

Default image file format: Uncompressed TIFF, 24 bit RGB. Other file formats available on request. All images are tagged with an embedded ICC profile (e.g. sRGB IEC61966-2.1, Adobe RGB 1998).

Return to Top

Custom Photography Pricing Examples

(All materials are evaluated before a final quote is issued)

Size of Original Scan Area Price per Image
up to 15" x 21"
Book, good condition, non-illuminated, photographed in entirety. $8
Book, very fragile/damaged, or illuminated/gilded, photographed in entirety. $10
Multiple pages from a single book. 10 – 20 pages/more than 20 pages. $15/$12
Loose manuscript materials, similar size, non-illustrated. 10 – 20 items/more than 20 items. $12/$8
Loose photographs, modern black and white prints. 10 – 20 items/more than 20 items. $12/$8
Loose photographs, color prints, vintage prints, range of color, tones and condition. 10 – 20 items/more than 20 items. $15/$10
16" x 22" to 35" x 47"
Atlas, good condition, opens 180 degrees, photographed in entirety. $15
Maps, Etchings, Lithographs, etc… up to 35 inches in the long dimension. 10 – 20 items/more than 20 items. $25/$15

Return to Top